When you are tasked with planning a banquet for your company, you must do everything you can in order to make sure that it is both memorable and enjoyable. Here are some things you can do to make your corporate banquet a success.
Ask the Right Questions Before Choosing a Banquet Hall
Before you put a deposit down on a particular banquet hall, you must ask questions that ensure they can meet your needs. Some questions might include:
- Are there other banquets scheduled for the same night?
- Will there be adequate on-site parking for everyone attending?
- What measures are taken to ensure privacy if there are other parties?
- What kind of special diets can you accommodate?
- How many staff members will be on hand?
By asking questions like the ones above, you can get a better idea of whether the banquet hall is a suitable venue. If you don't ask these questions, there may be delays in service and other problems that could interfere with everyone's night.
Talk to Employees about Food Preferences
Even if the banquet hall has menu choices for special diets, you need to find out how many people in your company will be requesting gluten-free or vegetarian meals. This can give you a better idea of how much your company will be spending on food, as different menu options may be priced differently.
You might also want to obtain a copy of the menu options offered by the banquet hall so that your employees have time to look them over and determine whether they are happy with the choices. While you might not be able to satisfy everyone, talking with employees about the food options beforehand can help keep them happy on the night of the banquet because they know what to expect.
Plan Surprise Activities
Company banquets are sometimes uneventful, so liven things up by planning surprise activities to take place during the banquet. These activities will get everyone excited and give them something positive to look back on.
For instance, you might have a raffle and offer winners a prize. You might make a video montage of pictures taken in your company building over the year, or you may invite a respected person in your industry to give a small speech.
Stick to a Schedule
When the banquet night finally arrives, you may feel tempted to mingle with everyone. However, there is still work to do. You have to ensure that any speeches or activities happen in a timely manner so that the night doesn't run on too long. Whether the banquet hall is closing at a particular time or you simply want everyone to go home before it is too late, stick to a schedule.
If you use the suggestions in this article, you can be confident that your banquet will be a success. Give yourself time and delegate a few responsibilities so that you can plan a company banquet that everyone will happily remember.
To learn more, contact a banquet hall like White Shield Banquet Halls Banquet Facilities.